Proctor Responsibilities

Who Can Proctor UAF Testing Services Exams?

UAF instructors decide if proctored exams are necessary for their courses, and Testing Services provides the following guidelines to help maintain the academic integrity of these exams. Before agreeing to serve as a proctor, please read these guidelines carefully.

Exams should be administered in a recognized professional testing environment, such as a university or college testing center, academic support office, library, military education center, or similar institutional setting.

If the exam will not be administered in one of these professional settings, prior written approval from the course instructor is required.

Regardless of location, the proctor must be an impartial third party with no personal, academic, athletic, or employment relationship with the student. Proctors may not be family members, friends, roommates, teammates, coaches, co-workers, supervisors, or anyone with a vested interest in the student’s academic performance unless explicitly approved in advance by the instructor.

Proctor Requirements

Exam materials will only be sent to the approved proctor’s official institutional or business email address (personal email accounts such as Gmail, Yahoo, Hotmail, etc., will not be used).
Proctors must have access to:

A working computer with reliable internet access
A printer for printing exam materials (if required)
A scanner or secure method to return completed exams (if paper-based)
All equipment must be fully functional prior to the start of the exam.

Exams must be taken in a professional environment; private residences are not permitted without prior approval from a UAF instructor.

A professional testing environment must:

Be a quiet, distraction-free space (no interruptions from other individuals, phones, or pets).
Be located in a school, university, athletic department office, military education center, testing center, library, or other official business setting.
Prevent access to televisions, music, cell phones, smart watches, or other unauthorized electronic devices
Have a desk or table suitable for testing.
Ensure that no unauthorized individuals are present or able to observe the exam
The testing space must remain secure and distraction-free for the entire duration of the exam.

Proctors must actively monitor the student for the entire exam session.

The proctor must remain physically present in the room.
The student may not be left unattended at any time.
The proctor may not engage in activities that prevent proper monitoring (e.g., phone use, meetings, leaving the room).
If the proctor must step away for any reason, the exam must be paused and secured.