Resources

General Finance

Budget & Labor

Payments & Transactions

General Finance

Account Codes

OFA's web version of the UA Accounting and Administrative Manual

Activity Codes

Purpose, guidelines, current listings and instructions for requesting a new activity code

Banner Finance

Page elements, naming convention and UAF accounting structure plus tools for researching finance transactions and documents

Excel Macros

Coverts a column of data to a single cell with commas and parentheses to easily insert into a TOAD query

Factual Fridays

Open forum with our office to ask questions, get help, collaborate with other departments and more.

Finance Google Group

Join the "UAF Financial Services" Google group to stay up-to-date on UAF finance information and procedures

Financial Exigency

Announcements and information from UA's FY20 financial exigency

Financial Manager Meeting

Monthly meeting for UAF Financial Managers to provide updates and announcements in an open forum atmosphere

Match Funds

Information on the purpose and use of UA match funds including transfer guidelines

Month-end close dates plus JV and external feed deadlines for the current fiscal year

Multi-Year Events

Set up a unique fund to track revenue and expenditure activity associated with a special event that spans multiple fiscal years

Non-Sufficient Fund (NSF) Override

Overview of and override procedures for NSF flags in Banner finance

Program Code Compliance

Proactively identify and correct mismatches before they show up on the SW compliance review

Web interfaces to the Decision Support Database (commonly referred to as "DSD," "RPTP" or "data warehouse")

Recharge Centers

Rate proposal requirements and tools plus general information on the "what" and "why"

Reimbursable Service Agreements

Contractual agreements between an appropriation requesting a service and an appropriation providing a service

Renewal and Replacement (R&R) Funds

Renewal and replacement (R&R) funds are those funds which are set aside to provide reserves for the renewal and replacement of capital assets.

Rule Class Codes

Acronym definition for document types used in Banner

Transfers

Guidelines for handling the various types of inter-departmental activities

TOAD

Tool used to access information from Banner tables to customize reports and eliminate repetitive steps in Excel

Client server application for distributing, viewing and managing reports online

Working Capital Agreement

UAF process standards and WCA request form

Year-End Information

Key dates and instructions for year-end closing process

Budget & Labor

Budget Revision

Move budget authority (expenditure, revenue or both) between allocations, NCHEMS, funds, orgs, accounts and/or program codes

Continuation Budget

Important aspects of budgeting and endeavors to guide fiscal managers through the continuation process plus access to the continuation files

Used to calculate salaries when preparing management reports (accessed through a restricted Google Drive)

Foundation Fund Expense Account (FFEA)

Information on how to request a new UA Foundation fund and how to manage current funds

JPAY/JSPC

Correct fund, organization, account and program code errors for labor charged in a prior fiscal year

Labor Redistribution

Correct fund, organization, account and program code errors for labor charged in the current fiscal year

Management Report Prep

Year-to-date data used in the management report and tools to assist Financial Managers with preparation of their reports

Pay Factor Calculator (Excel)

Quickly calculate the number of pay periods based on a begin and end date of a position, or determine the end date based on the begin date and number of factors

Pay Factor Executable File

Download the executable file
Note: You will receive a message from antivirus software warning you about the use of this file. Use the Excel version if you are uncomfortable downloading it to your computer.

Position Management

Necessary tools to stay on top of the constantly changing atmosphere associated with position management

Unreserved Fund Balance

UFB management principles and UFB calculator

Payments & Transactions

Cash Advances

Request and reconcile travel and non-travel cash advances

eCommerce

Payment gateway, acquirer bank and Point-of-Sale information

Fellowships

Issue payment for a research award to students and non-students

Foreign Checks

Acceptance policies for payments from foreign entities

Graduate Research Assistantship Tuition Program

This program uses institutional resources to provide central tuition support for new graduate students on sponsored program activity that already supports graduate students.

Incoming EFT, ACH, and Wire Transfer Payments

Guidance for incoming EFTs, ACH, and Wire Transfer Payments

Journal Vouchers

Process current accounting entries, allocations and corrections

Non-Cash Gifts/Awards & Raffles

This program uses institutional resources to provide central tuition support for new graduate students on sponsored program activity that already supports graduate students.

Payment Processing

Process payments through a Purchase Order or direct pay

Payments to Employees

Employee reimbursements for business expenses including local mileage

Payments to Foundation

Processing transfer of donation funds from UAF to UA Foundation

Payments to Students

Options for issuing payments to students: assistantships, scholarships and fellowships

Payments for Utility Services

Set up payments for on-going support services that do not require quotes or bids

Rep Allowance Expenses

Processes and requirements for entertainment, gift and meal expenses